Open the message and choose Edit Message from the Actions dropdown in the More group, as shown in Figure B. You can also search for the note using specific keywords. This technique doesn’t limit the number of characters, so you can add an in-depth note. Again, don’t do this if there’s any possibility that you might eventually respond to the sender, because your note will go along too. You can add a note to the body of the message. SEE: Email Insights, First Take: A handy email search utility (ZDNet) 2: Modify the message In the absence of easy-to-use categories and flags in IMAP accounts, it’s an easy-to-implement alternative. This method has limited use because the note must be short, but you can sort, group, and search for common notes. The original subject was “Schedule QA.” With a quick glance, you can remind yourself that you’re waiting on more information from Judy before you proceed. You must open the message you can’t edit the subject in the Preview pane. Be sure to save the message when you close it. Open the message, click inside the Subject control, and type your note, as shown in Figure A. You can use this same technique to display a short note to yourself, but use this method only when you know you won’t be replying to the message, because your note will go with your reply. 1: Change the subjectĮtiquette suggests that you change the subject text when you change the topic of an existing thread. Simply substitute the flag or category name with your note text. However, both features are available in Mail. Because flags are limited and categories aren’t easily available in IMAP accounts, I’m not covering those options. There’s no demonstration downloadable file you won’t need one. Most of these techniques can be used in earlier versions. I’m using Outlook 2016 (desktop) on a Windows 10 64-bit system. Support for these Microsoft enterprise products ends in 2023 More about SoftwareĦ Best Free Alternatives to Microsoft Word (2023 Update)Ħ best free alternatives to Microsoft Excel in 2023 If you’re like me, you’ll end up relying on one method more than the others, but they can all be useful. So in this article, I’ll show you five ways to add meaningful information to a message. Unfortunately, annotating an Outlook message or thread isn’t easy. That way I waste far less time waiting for the “…now where was I?” haze to lift. I need to do that for many conversations at the same time. What I need is a way to annotate individual messages: I might want to track what I’ve done, what I’m doing, and what I plan to do next, within the context of that conversation. Remembering details isn’t a problem for one conversation, but multiply that effort by several and brain fog soon settles in. A thread might last for days and with each new message, I gather more information that can’t easily be added or tracked by renaming a flag or category. If you’re like me, you often need to jot down notes that are specific to an email conversation. For more info, visit our Terms of Use page. This may influence how and where their products appear on our site, but vendors cannot pay to influence the content of our reviews. We may be compensated by vendors who appear on this page through methods such as affiliate links or sponsored partnerships. Here are a few easy ways to add meaningful notes to your Outlook messages. Five ways to add a note to an Outlook email messageĪnnotating an Outlook message or thread requires a creative approach.
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